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Ncr Log Template E46

Download an NCR log template (NCR register) to track non-conformance reports by ID, date, status, location, references, actions, and closure. Includes an empty template and a filled example in Excel and PDF.

Ncr Log Template E46
Ncr Log Template E46
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NCR Log Template (NCR Register / Tracker)

Use this NCR Log (also called an NCR Register) to track every Non-Conformance Report from issue to closure. The log is designed so each NCR is one row, and most cells can hold multiple lines (key details grouped together), which keeps it printable on A4 landscape while still filterable and searchable in Excel.

Downloads

1) Empty NCR Log Template

2) Filled Example (10 NCR samples)

construction ncr register ncr tracker filled
Preview of the filled NCR Log example showing sample NCR entries with realistic cases, status updates, and closure evidence references.

construction ncr register ncr tracker
Preview of the empty NCR Log / NCR Register template (A4 landscape layout, one NCR per row) for tracking status, references, actions, and closure.

Related pages (recommended links)

How to use the NCR log (quick guidance)

Each row represents one NCR. Start by filling the NCR ID, NCR Date, and NCR Status (these are kept as simple cells so you can sort and filter easily). Then copy the key details from the NCR form into the grouped cells (location, element/activity, references, responsible party). Update the contractor target date, change the status as actions progress, and record verification and closure evidence when completed. Close an NCR only after re-inspection/re-testing is accepted and the closure evidence reference is recorded. If an NCR affects payment or escalates contractually, record the IPC reference/amount and any notice reference/date here, while keeping detailed QS and contract administration in dedicated logs.

What the log tracks (at a glance)

This register is meant to answer, quickly:

  • What is open vs closed?

  • Where is the non-conformance and what element is affected?

  • Which references apply (spec/drawing/inspection/test)?

  • Who is responsible and what is the due date?

  • What is the disposition and what evidence closed it?

  • Did it affect payment or escalate to a contractual notice?

Abbreviations used in the log (glossary)

  • MS = Method Statement

  • SD = Shop Drawing

  • ITP = Inspection and Test Plan

  • HP = Hold Point (an ITP point where work cannot proceed without inspection/acceptance)

  • WIR = Work Inspection Request

  • QA/QC = Quality Assurance / Quality Control

  • IPC = Interim Payment Certificate

  • BOQ = Bill of Quantities

(If you use other abbreviations in your sheet, add them here as a single list.)

Notes on financial and contractual fields (keep it light)

Some NCRs affect commercial valuation (e.g., payment holds, deductions, or accepted with concession). This log only records high-level traceability (Yes/No, reference, date, amount). Detailed calculations and contract correspondence should remain in the QS/contract admin registers to avoid turning the NCR log into a commercial ledger.



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Lena Miller
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Ncr Log Template E46

Frequently Asked Questions

FAQ

Q: What is an NCR log (NCR register)?

A: An NCR log is a tracking register used to monitor all NCRs on a project by ID, status, location, references, actions, verification, and closure. It helps teams prioritize closures and manage quality performance.

FAQ

Q: Should each NCR be a row or a separate page?

A: For project control, each NCR should be one row in the register (with grouped multi-line cells if needed). The NCR form itself remains the detailed record.

FAQ

Q: Who updates the NCR log?

A: Typically the QA/QC team maintains the log (contractor or consultant, depending on the system). Status and closure should reflect the latest verified position, not assumptions.

FAQ

Q: What status values should I use?

A: Keep it simple and consistent, such as Open, Under Review, Actioned, Closed. The key is consistency for sorting and reporting.

FAQ

Q: Do NCRs affect payments (IPC)?

A: They can. If work is non-conforming or accepted with a deduction, projects may apply a payment hold or deduction and record it in the IPC deductions section. This log should record the IPC reference and amount at a high level.

FAQ

Q: Should I track contractual notices linked to NCRs in this log?

A: Yes, but lightly. Record only whether a contractual notice was issued, plus the notice reference and date. Detailed notice tracking belongs in a separate contract notices log.

FAQ

Q: Where do I find the detailed NCR format used for each record?

A: Use the NCR Form Template page for the full NCR form used to raise and close individual NCRs.

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