NCR Log Template (NCR Register / Tracker)
Use this NCR Log (also called an NCR Register) to track every Non-Conformance Report from issue to closure. The log is designed so each NCR is one row, and most cells can hold multiple lines (key details grouped together), which keeps it printable on A4 landscape while still filterable and searchable in Excel.
Downloads
1) Empty NCR Log Template
2) Filled Example (10 NCR samples)
Related pages (recommended links)
How to use the NCR log (quick guidance)
Each row represents one NCR. Start by filling the NCR ID, NCR Date, and NCR Status (these are kept as simple cells so you can sort and filter easily). Then copy the key details from the NCR form into the grouped cells (location, element/activity, references, responsible party). Update the contractor target date, change the status as actions progress, and record verification and closure evidence when completed. Close an NCR only after re-inspection/re-testing is accepted and the closure evidence reference is recorded. If an NCR affects payment or escalates contractually, record the IPC reference/amount and any notice reference/date here, while keeping detailed QS and contract administration in dedicated logs.
What the log tracks (at a glance)
This register is meant to answer, quickly:
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What is open vs closed?
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Where is the non-conformance and what element is affected?
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Which references apply (spec/drawing/inspection/test)?
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Who is responsible and what is the due date?
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What is the disposition and what evidence closed it?
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Did it affect payment or escalate to a contractual notice?
Abbreviations used in the log (glossary)
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MS = Method Statement
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SD = Shop Drawing
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ITP = Inspection and Test Plan
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HP = Hold Point (an ITP point where work cannot proceed without inspection/acceptance)
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WIR = Work Inspection Request
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QA/QC = Quality Assurance / Quality Control
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IPC = Interim Payment Certificate
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BOQ = Bill of Quantities
(If you use other abbreviations in your sheet, add them here as a single list.)
Notes on financial and contractual fields (keep it light)
Some NCRs affect commercial valuation (e.g., payment holds, deductions, or accepted with concession). This log only records high-level traceability (Yes/No, reference, date, amount). Detailed calculations and contract correspondence should remain in the QS/contract admin registers to avoid turning the NCR log into a commercial ledger.
