Complete Site Handing Over Checklist

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Checklist

The site handing over process marks a crucial transition from the employer to the contractor before the commencement of work. This phase ensures that all site conditions, documentation, and logistical arrangements are thoroughly checked and confirmed. The checklist covers essential aspects such as site access, boundary conditions, utilities, and safety measures to ensure a smooth transition. This step is vital for mitigating risks, ensuring compliance, and establishing a clear understanding of responsibilities. Our interactive checklist allows users to tick items, leave comments, and export reports as PDF or Excel, complete with a unique QR code for authenticity.

Ensure all site conditions and documentation are verified before work begins.
Interactive online checklist with tick, comment, and export features secured by QR code.
Facilitates clear communication between employer and contractor, minimizing risks.
Confirms site readiness, including access, utilities, and safety measures.

Site Access and Boundaries

1. Verify all access points are secure and boundary markers are clearly visible.
2. Ensure all keys and access codes are provided to the contractor.
3. Check for any unauthorized structures within the site boundary.

Utilities Verification

4. Confirm water and electricity connections are active and functional.
5. Check the status of communication lines and internet availability.
6. Ensure all utility meters are accessible and readable.

Safety and Compliance

7. Inspect safety signage and emergency exits for compliance.
8. Verify the availability of first aid kits and fire extinguishers.
9. Check for hazardous materials and ensure proper labeling.

Documentation and Records

10. Collect and verify all site-related permits and licenses.
11. Ensure photographic documentation of current site condition is complete.
12. Provide contractor with copies of all relevant site documents.

Importance of Site Handing Over

Site handing over is a critical step that ensures both the employer and contractor are aligned on the condition and readiness of the site. This process helps to prevent misunderstandings and potential conflicts during the project execution phase. It involves verifying site access, utilities, and safety protocols, all of which are fundamental for a smooth start to construction activities.

Confirms site readiness and compliance.
Prevents potential project delays.
Ensures clear communication of site conditions.
Minimizes risks associated with site unknowns.

Key Elements to Check

During site handing over, several key elements must be thoroughly checked. This includes the verification of site boundaries, the availability and condition of utilities, and the presence of necessary safety measures. Proper documentation and photographic evidence of existing site conditions are also crucial for record-keeping and future reference.

Verify site boundaries and access points.
Check availability of water, electricity, and other utilities.
Ensure all safety measures and signage are in place.
Document site conditions with photographs.

How to Use the Site Handing Over Checklist

Gather necessary tools and documents such as site maps, access keys, and utility statements.
Click the “Use this checklist” or "Start Interactive Checklist" button to launch interactive mode.
Tick each item online as you complete it.
Add comments on individual items or the entire checklist.
Click Share or Download to download your completed checklist as PDF or Excel.
Review the final report, and use QR code authentication for security and traceability.

Site Handing Over from Employer to Contractor prior to start of work.

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Site Handing Over Checklist

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Elie Saad Elie Saad

Nov 01, 2025

FAQ

Question: What documents are needed for site handing over?

Essential documents include site plans, access keys, utility setup confirmations, and safety compliance certificates. Ensure all are current and accurately reflect site conditions.

Question: How do I verify site boundaries?

Use the site plan to walk the boundaries, marking key points and checking against physical markers. Ensure all boundary markers are in place and clearly visible.

Question: What should I do if utilities are not set up?

Contact the utility providers immediately to resolve issues before work starts. Document any delays and inform relevant stakeholders to adjust project timelines accordingly.

Question: Can I use the checklist offline?

The checklist is designed for online use, but you can download it as a PDF or Excel file for offline reference and record-keeping.